About the role
JOB PURPOSE
The job holder is responsible for the general administration, secretarial and related logistics matters for one or several teams of IMA Project, specifically working in Bonny
The job holder is also accountable for demonstrating an exemplary behavior with regard to HSSE Rules and other requirements at Site.
The job holder reports to the Onshore Package Manager and functionally to the Security & Logistics Manager
ACTIVITIES
As a general manner, to provide assistance to the Project Management for all matters related to general administration,secretarial and related logistics matters at Site for the IMA Project.
- To organize and follow up on Site Management.
- To type / register / manage outgoing correspondences or any paperwork for Project Management team as requested
- To manage and order necessary offices supplies required at Site
- To organize or give assistance for the organization of meetings and associated logistics (internal meetings /meetings with Partners / Contractors or special events)
- To receive / dispatch / register / manage information and correspondences
- To welcome and guide visitors to the Site,
- To assist in the organization of the arrival of newcomers and departures (assignment of offices, IT and phone
equipment...)
- To organize and manage accommodation of personnel at Site, assignment of rooms to personnel,
- To interface between Project and Contractor Admin in the areas of accommodation and other related admin matters
- To manage rotation schedule of Company and Contractor Personnel
ACCOUNTABILITIES
Designee nominated is accountable to:
- Organize his job in full respect and within the limit of defined and approved planning & budgets.
- Have good relationships with other Departments / Packages of the Division.
- Have good relationships with other TEPNG entities that will be executing activities at Site such as HSE, Surf,
Drilling and CSP Teams
- Ensure a transversal way of working, in a good team spirit.
HSE OBJECTIVES
Familiarize self with TEPNG emergency procedures, carry out assigned responsibilities safely and report any incident, unsafe act, or operation
- Ensure all personnel under his/her supervision are well trained and aware of their HSE responsibilities with continuous monitoring.
- To fully comply with office security, health, and safety instructions.
- To stay vigilant and maintain continuous awareness of hazards and surroundings.
- To report and manage any issue they may face or observe and propose ways of improvement.
- To take care of colleagues’ safety and behavior without hesitating to intervene as much as necessary.
- To give his/her own input and making sure the workplace is safe (clean and tidy)
- When in doubt, ask questions to gain clarification.
- To participate actively in anomaly reporting
- To fully comply with Security rules about Travelling in Nigeria
What you'll bring
Professional Experience (years): 5-10
Experience in similar position (years): 5
Level / Diploma: B.SC or HND
Languages: English mandatory