Project Manager (ICT)

Project & Stakeholder Management Implement large-scale infrastructure projects involving multiple stakeholders from cradle to completion. Manage allocated projects; the scope of work, delivery schedule, price and contractual conditions whilst building and maintaining relationships with clients, partners, key stakeholders, internal and external specialists. Facilitate and co-ordinate the efforts of all parties involved in the project, including professional service providers (consultants), programme partners, contractors, sub-contractors and labour. Develop project scopes and technical requirements and oversee and coordinate internal resources required to ensure the efficient bidding process for appointment of required services Manage and coordinate project activities, ensuring that work is completed to high-quality standards and safety. Identify and negotiate assignment of resources required for project delivery. Develop and manage project schedules using MS Projects and other project management tools. Manage cross functional relationships at various levels with the project stakeholders and partners in accordance with the development objectives and stakeholder relations and communication strategy. Establish and maintain strategic partnerships and alliances, enhancing the Bank’s development support role. Project Planning & Implementation Develop and implement project work plans and make revisions as and when needed. Collaborate with architects, engineers, and other stakeholders to develop project plans and designs. Confirm project activities for each project are scheduled and agreed with the Programme Manager Prepare and manage all project cost activities. Engage and agree on all project milestones and deliverables with key stakeholders and clients Project Control: Cost, Time & Quality Develop and manage project budgets and timelines, ensuring that projects are delivered on time and within budget for each allocated project. Conduct regular progress and technical meetings with the relevant teams. Conduct regular inspection visits at project site(s) to monitor that project activities follow the predetermined schedule and project milestones. Manage project accounting, including budget management (contracts), approval of progress payments, tracking of team expenses and minimising the risk exposure. Review, verify and submit invoices/claims from contractors and/or professional service providers to the Programme Manager for approval. Maintain strict adherence to quality and safety standards. Compile programme project risk register and proactively manage project risk and mitigate as necessary. Lead the management of the Infrastructure Programmes Unit risk register, including risk identification, assessment, mitigation, and reporting, and drive the quarterly review and annual review and update of Unit policies to support effective governance and compliance. Manage changes to the project without unduly affecting the stated objectives and benefits. Project Feedback & Reporting Provide timely feedback to Exco, management, committees, clients, and key stakeholders. Oversee the preparation, review, and submission of reports, including but not limited to progress report, financial reports and approval submissions to programme governance committees i.e. Oversight Committees to support effective oversight and decision-making. Monitor and report on project progress, communicating regularly with project stakeholders to keep them informed. Monitor that all programme-related data is captured, organised and stored within a Bank-approved central repository, in line with data governance, record-keeping, and information management requirements. Coordinate and facilitate internal and external audits of programmes as required, ensuring compliance with governance, regulatory, and reporting requirements. Action site meeting minutes and action plans. Conduct and compile project close-out reviews and lessons learned reports. Business Development Collaborate on the execution of the origination strategy in the municipal sectors to drive infrastructure investment. Identify and originate viable projects for preparation, scoping, feasibility studies, and business case development. Build and maintain a robust pipeline of high-quality, bankable investment opportunities through proactive business development and sector expertise. Project Contract Management Develop and issue contract instructions in accordance with conditions of the contract (in consultation with Legal). Monitor performance by identifying and resolving areas of concern. Actively manage, measure progress against the contract’s performance and ensure adherence to the contract conditions and timelines. Project Commissioning Manage and facilitate the availability of all site handover documentation Coordinate the submission of as-built drawings and user specifications where applicable Manage and coordinate the close-out phase of the project and ensure compliance Manage audit and compliance queries from stakeholders Complete handover and ensure sign-off by client. Project Health, Safety & Environmental Oversee the implementation of the Occupational Health and Safety (OHS) Act and make any recommendations from audits carried out within the project environment. Assure compliance with the project Environmental Approval (EA) conditions, develop a culture of safety and health within the project environment by promoting the aims and benefits of proactive safety and health interventions Conduct effective control, management and follow-up of incidents Advise and evaluate contractors on compliance with the approved safety plan and ensure that the Safety, Health & Environmental Standards are adhered to. Key Measurements of Outputs Successful management and implementation of allocated projects: Percentage of performance targets met as per the project management execution plan Quality of delivery of projects Risks monitored and mitigated Programme/project schedule and implementation plan Stakeholder/Partners' satisfaction with agreed projects. Compliance with Health & Safety legislation and protocols. Quality of presentations and reports. Clean audits.